No matter how hard working we are or how much you love your job, you will definitely need a break to rest, re-strategize or for important family functions this is where the Leave letter comes to play. In writing a leave letter, the intention is to make an official request to be given a break from your place of employment for a specific reason and for a specified period of time.
There are certain rules that have to be adhered to in writing a leave letter, while writing bear in mind that you have to state clearly the reason for which you are requesting for a leave in such a way that the reader definitely accepts it. Providing a decent reason in your leave letter will influence its acceptance by the organization without any justification whatsoever.
In this letter, you have to be brief, straight to the point and convincing as this would go a long way to let the reader know that your intentions are genuine. You should also make sure that your letter is grammatically correct; your language should be very formal with no elements of friendliness or being casual. Maximum level of professionalism has to be maintained.
Writing a leave application letter.
There are various reasons for writing a leave application letter which can also be classified as the type of leave application letter.
These include Leave for;
- Temporary disability.
- Child care purpose
- Sabbath reasons
- Unpaid reasons
- Court purpose of civil duty.
- Funeral purpose
- Family support
- Study purposes
- Annual leave application
- Marriage reasons
- Medical reasons, etc
Format for a leave application letter
There are multiple things concerned with the writing of a leave application letter not minding the purpose of the leave application in terms of the format requisite of a leave application letter. This is very instrumental in convincing the employer that you truly are ready for the leave, below is the step by step format in writing a leave application letter.
Date (on which you write the letter)
Name of the company:
Sub: the reason for which you are applying.
Part 1; leave application letter details
This is the first section of your letter where you ought to give the details of your letter including the need for an official break from work. The tone should be as respectful and humble as possible as the letter is addressing your employer. Among the details to be included is the extent of the leave, the reason behind the leave, both of which should be stated in a brief and concise manner.
Part 2; leave application letter details
This section should state the current status of your current project in full details and mention the handing over of pending tasks if any to capable colleagues and explain this thoroughly and clearly.
Part 3; thank you
This has no hidden meaning; it means that you thank your employer. It is a section that comes at the end of your leave application letter. This is where you thank them for having considered and taken the time to go through your letter, you should also provide a contact in the event that they need to reach you for one reason or another.