Program Manager Assistant at Solidarites International (SI)

Program Manager Assistant at Solidarites International (SI)

Job Features

Job FieldNGO / Non-profit
Job TypeFull-Time
EducationBA/BSc/HND
LocationBorno State
Experience2 years

Location: Ngala Base, Borno

Main Tasks
Project Relevance, Quality and Design:

  • Contribute to establishing operational assessments & evaluations activities;
  • Contribute to define SOLIDARITES INTERNATIONAL’s local strategy and contribute to the annual programming by proposing new activities, especially activities targeting vulnerable people and IDPs in Borno state;
  • Responsible to propose and guarantee quality approach mechanisms are in place for the programs to ensure transparency and accountability of SI activities;
  • Support the writing of technical annexes and chapters (including the logical framework) for the proposals;
  • Support the implementation of the activities in compliance with the annual operational strategy and SOLIDARITES INTERNATIONAL’s technical requirements;
  • Participate in evaluating the relevance of the activities carried out, as well as the effectiveness of the interventions and their appropriateness with respect to contextual developments and the populations’ needs;
  • Propose to the Program Manager adjustments to the programs, if necessary;
  • Participate in building the teams’ abilities with respect to techniques or new methodologies;

Implementation and Operational Monitoring:

  • Support the project Team Leaders in planning their operational activities;
  • Meet the deadlines and adhere to predefined quality specifications;
  • Support the Program Manager in ensuring the project management, monitoring, and evaluation tools are in place in each operational department;
  • Propose quality criteria and monitoring indicators for programs;
  • Anticipate any issues linked with carrying out the activities and help to resolve any problems related to the activities;
  • Suggest any adjustments to be made to the activity depending on contextual and indicator developments;

Institutional Knowledge Building – IKB:

  • Use the IKB tools proposed by SOLIDARITES INTERNATIONAL;
  • Participate in the centralization, validation, and distribution of procedures, guidelines and tools linked to the WASH activities;
  • Build up on SOLIDARITES INTERNATIONAL (and stakeholders) intervention methods and techniques;
  • To ensure that project files are complete, regularly updated, and saved on the mission external hard drive;

Personnel Management:

  • In charge of managing the Wash teams in Borno State;
  • Define the prerequisites for opened WASH positions together with the Program Manager and administrative department; In cooperation with Program Manager, adapt existing job descriptions if required;
  • Greet and brief the new staff working on the program;
  • In collaboration with the Program Manager, set up technical trainings depending on operational needs and identified training requirements;
  • Lead working groups and thematic meetings with the support of the Program Manager;
  • Evaluate and assess the performance of colleagues under his / her direct supervision on a regular basis;
  • Ensure adherence to SI security regulations and reinforce them with his/her team;

Reporting / Communication / Representation:

  • Pass upward to the Program Manager / Coordination team any information on the security situation or on any event that could impact SOLIDARITES INTERNATIONAL activities and the safety of the teams;
  • Support the drafting of activity reports & amendments (including any annexes relating to specific activities) for the financial donors, local authorities, and for internal purposes (weekly & monthly reports) by compiling all the operational data before sending them to the Program Manager;
  • Ensure that all reports required by the Program Manager are delivered on time and in the correct format;
  • In his/her assignment area, might be appointed to represent SOLIDARITES INTERNATIONAL at meetings or forums concerning the activities;
  • In collaboration with the Program Manager and Administrative department, support the preparation of administrative documents (MoU, handover, etc.) to be jointly signed with government authorities, communities or partners;

ORG Chart Position (Reporting and Functional Relationships):

  • Line manager: Wash Program Manager
  • Line report(s) on base:
  • Functional manager:
  • Functional report(s): Operational Team

Profile Forsaken

  • Studies: HND/B.Engr. IN Civil Engineering, Water and Sanitation Engineering
  • Experience: Good knowledge of the project cycle, projects implementation and project follow-up
  • Languages: English, Hausa or one of the local dialect is an added advantage.
  • IT: Good knowledge of office/CAD software; Auto CAD, Excel, Word, Outlook
  • Qualification: HND/B.Eng in Civil Engineering, Water and Sanitation Engineering, Environmental/Water Resources Development or in one of the Civil Engineering discipline of water supply and/or Hydrology, Hydrogeology. Relevant experience in Deep borehole drilling and development will be highly considered.
  • Interpersonal skills: Reliable, honest, Accountable, Resistance to stress, Team Player, Good Prioritization of task.
  • Eligibility: 2 YEARS of similar work experience (NGO or Private & Public Sector), Qualified females are strongly encouraged to apply.

Method of Application

Interested and qualified? Go to Solidarites International on docs.google.com to apply

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