Grants Officer at Plan International

Grants Officer at Plan International

Job Features

Job FieldFinance / Accounting / Audit
Job TypeFull-Time
EducationBA/BSc/HND
LocationBorno State
Experience3 years

Location: Maiduguri, Borno

Role Purpose

  • The purpose of this role is to support the grant administration, coordination and management of donor-funded projects in Borno State.

Key Roles/Responsibilities

  • Support the grant unit in coordinating, and monitoring the implementation of the donor-funded project and programs
  • Support the full cycle of grants management activities from pre-award assessments, monitoring/compliance visits and close-out procedures
  • Manage assigned portfolios, in collaboration with the program team and finance team
  • Maintain a grant tracking mechanism in order to effectively follow up grant activities and to determine progress. Track contractual obligations.
  • Ensure grant management procedures are followed and donor compliance requirements are met.
  • Support budget preparation, modification and reflect same on the SAP system
  • Review and ensure donor reports are coherent, accurate and submitted timely. Maintain monthly reporting compliance tracker for assigned portfolios.
  • Ensure timely set-up of grants in SAP system and monitor compliance.
  • Ensuring projects are implemented in compliance with Plan International guidelines and relevant donor regulations.
  • Maintain and update grant files (electronic and hard copy files)
  • Document and share key compliance issues with Plan International staff and partners setting ground for compliance management
  • Draft Funding Approval Document (FADs) and ensure they are fully executed.
  • Coordinate grant audit exercise and ensure no exceptions/disallowances
  • Participate in monthly BVA and coordination meetings a to review project progress with clear action points
  • Carry out income reconciliation and pre-financing tracking
  • Ensure proper close out of projects
  • Support Humanitarian and project managers to prepare annual grants budgets for the project
  • Support the assessments of partner/grantee organizations.
  • Review partner budget and provide support and guidance where necessary
  • Support in training staff and partners on donor policies, rules and regulations.
  • Conduct and document regular partner visits to ensure compliance with grant agreement.
  • Monitor partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
  • Monitor and track grants related performance measurement indicators to improve performance.
  • Fulfil Plan’s Child Protection Policy at all times.
  • Perform any other duties that may be assigned.
  • This role does not directly supervise any role.

Technical Expertise, Skills and Knowledge
Essential:

  • A degree in Development Studies, Business Studies, or Social Science (Master’s degree or equivalent in international affairs, development or related subject will be an added advantage).
  • At least three years of experience working in project and/or grants management
  • Experience in developing and interpreting donor budgets.
  • Experience working with multi-donor projects
  • Experience with donor funding regulations, procedures and reporting requirements
  • Knowledge of development issues, trends, challenges and opportunities and implications to community.
  • Proven ability to work collaboratively in a multidisciplinary team environment.
  • Good communicator with strong organizational, time management and analytical skills. Excellent interpersonal, cultural and diplomatic skills.
  • Strong writing and editing skills with close attention to detail.
  • Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.

Desirable:

  • Good research, negotiation and problem-solving skills
  • Effective working with and through partners
  • Strong planning and organizational skills
  • Strong strategic thinking and interpersonal skills
  • Excellent communication skills.
  • High proficiency in MS office tools (with excellent Microsoft Excel skills).

Method of Application

Interested and qualified? Go to Plan International on jobs.plan-international.org to apply

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