Finance Assistant at Action Against Hunger | ACF-International

Finance Assistant at Action Against Hunger | ACF-International

Job Features

Job FieldFinance / Accounting / Audit
Job TypeFull-Time
EducationBA/BSc/HND
LocationYobe State
Experience1 year

Location: Damaturu, Yobe
Job type: Full Time
Starting date: As Soon As Possible
Direct Line Manager: Finance Officer

Tasks and Responsibilities
Objective 1 – Assist the Finance Officer in managing cash flow and accountancy on the base:

  • Ensure that all advances made within the month are justified before the final monthly cash count.
  • Visit the fields during various program activities to make payments
  • Support the Yobe program’s cash transfer implementation
  • Make payments and verify the consistency of supporting documents submitted in accordance with the ACF’s procedures, ensuring all invoices are accurate, consistent and signed
  • Check the nature of all documents presented for retirements (photocopy, original, pro forma, translation, date, signature, stamp, terms used, the accuracy of calculations, etc.)
  • Manage the sub- base’s and base cash box
  • Ensure that the physical cash box and the Excel/Saga cash book correspond on a daily basis.
  • Close the cash book on a monthly basis & send it to Finance Officer

Objective 2 – Assist the Finance Officer in checking compliance with purchasing procedures, respect of the supply chain guidelines and payment mode:

  • Respect ACF purchasing procedures as per KLV3 when giving an advance and to report to Finance Officer and/or the Finance Manager if these procedures are not respected
  • Ensure that Logistics and PMs respect the supply chain guidelines.
  • Liaise with the log department for any discrepancy and missing procedure
  • Ensure all suppliers are paid according to terms designated in signed contracts
  • Assist to ensure all payments are made timely

Objective 3 – Assist the Base Finance Officer in Management of the Cash Transfer program:

  • Reconciling of vendors payment with the red rose platform for payment.
  • Filling and archiving all related documents.
  • Check that all daily report summary sheets, the daily transaction sheets, and the amounts on the Platform correspond.
  • Keep close coordination with the cash program manager and team.
  • Ensure transparency throughout the process of unconditional/conditional cash transfer program.
  • Ensure validity, reliability, timeliness, and quality of all information while submitting to the banks for final payments.
  • Producing reports on a regular basis or as per the request of the line manager
  • Sticking of red rose beneficiaries’ receipts and daily reports on white paper.
  • Manage the base’s bank book-BD03NGN
  • To ensure that the selection, replacement, and removal of vendors are in line with the ACF SOP on Cash base intervention.
  • Ensure prompt payment of the Vendors based on the ACF SOP on Cash base intervention
  • To ensure that Logistics and PM respect the CBI guidelines.
  • Training of Vendors on ACF financial procedures and payment policies.

Objective 4 – Assist the base Finance Officer in managing the administrative document sorting, follow up and filing of documents:

  • Check that all invoices and their amounts are present as from their reception and the coherence with the accountancy in excel file.
  • After the monthly accounting closure check that the accounting codes, the project codes and the budget codes are accurate
  • Photocopy and file all the invoices/Documents (base financial books) according to the monthly base books respectively, before sending to Capital office for archiving
  • Check that all the invoices are present for each transaction in the accountancy.
  • Classify & split the invoices according to their budget lines if necessary, particularly when they have been used in various operations (redistribution of the initial budget lines).

Position Requirements
Qualifications:

  • HND or B.Sc. Accounting, Bachelor level degree in Management, Finance, or related field

Skills and Experience
Essential:

  • Professional
  • Organized with time management and planning skills
  • Sense of confidentiality
  • Strong computer skills, and familiarity with Microsoft Word and Excel
  • Ability to manage and follow work plans
  • Good interpersonal skills  (communication, able to negotiate, influence, give effective feedback, be a team player)
  • Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs

Preferred:

  • Minimum of 1 years’ experience in a finance and administration-related role.
  • Experience in a non-governmental organization is preferred
  • Experience with donor-funded programs would be appreciated.

Minimum Basic Salary
NGN156,995 per Month.

Method of Application

Interested and qualified? Go to Action Against Hunger | ACF-International to apply

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