Facilities Manager at Atlantic Hall School

Facilities Manager at Atlantic Hall School

Job Features

Job FieldEngineering / Technical
Job TypeFull-Time
EducationBA/BSc/HND
LocationLagos State
Experience8 years

Job Summary

  • The Facilities Manager will ensure proper maintenance and management of all the school’s facilities (i.e. building, equipment and machinery).
  • Oversee the operations and maintenance of all School fleet, ensuring optimal utilization and maintenance in line with stated policies and guidelines.

Qualification, Experience, Skills and Competencies

  • Must have a first Degree in Electrical or Mechanical Engineering.
  • Minimum of eight (8) years relevant experience of which at least four (4) must have been at a supervisory capacity.
  • Good understanding of the operations of an educational institution
  • Knowledge of leading practices in facilities management
  • Strong awareness of enabling laws and regulations
  • Good communication, problem solving and supervisory skills
  • Good networking and negotiation skills
  • High sense of responsibility and accountability
  • High integrity and ethical standards

Key Responsibilities
Facilities:

  • Provide relevant input to the articulation of short and long term infrastructural requirements of the School and assist in establishment and acquisition plan to meet these requirements
  • Liaise with the Procurement and Stores Management function to ensure required items are sourced and procured in a timely manner
  • Ensure the School’s facilities management practices are in line with Health, Safety and Environmental requirements
  • Conduct routine inspection of all facilities and infrastructure to ascertain their state and working conditions
  • Oversee the execution of all routine maintenance, renovations and refurbishment works and activities for Atlantic Hall
  • Ensure timely and adequate repairs and maintenance of all faulty equipment and facilities
  • Ensure continuous supply of all utility services, in particular, electricity generation and adequate water supply to the School
  • Develop / update contingency plans in the event of disaster or damage to the School’s facilities
  • Monitor the activities of maintenance contractors ensuring adherence to agreed service levels
  • Ensure timely payment of all rates and utility bills
  • Proactively initiate and maintain good relationships with all utility vendors
  • Ensure that all policies regarding the use of the school’s facilities are adhered to by all staff
  • Oversee the management and coordination of the activities of outsourced staff (cleaners, gardeners, artisans etc.)
  • Track global and local leading practices in facilities management and proffer relevant recommendations to the CFO.

Fleet Management:

  • Coordinate all fleet activities ensuring compliance with the School’s operating policies, controls and procedures, including:
  • Monitor and ensure adherence to safe driving procedures by all fleet drivers
  • Ensure the design, development and implementation of effective training programs for drivers
  • Develop, maintain, and track records of vehicle and driver allocation in the school
  • Oversee the renewal of vehicle licenses, insurance and other statutory documentations / requirements and ensure all fleet documents are up-to-date
  • Liaise with vendors and engineers to ensure timely maintenance and servicing of the School’s fleet
  • Ensure accuracy of all fleet related transactions and payments, including:
  • Invoices from vendors on services rendered; and
  • Expenses and reimbursable on fuel
  • Establish and maintain relationships with vendors and regulatory bodies such as the Nigerian Police, Federal Road Safety Commission and other government establishment

General:

  • Manage the human and material resources of the department for optimal performance and enhanced output
  • Prepare the department’s annual budget and monitor its implementation
  • Provide overall guidance, leadership support and direction to subordinates
  • Assign responsibilities to subordinates and monitor them to ensure timely delivery of high quality results
  • Develop and organize appropriate training for employees as required to foster health and safety consciousness and understanding of individual roles in implementing standard HSE policies
  • Conduct performance appraisals and manage the career and developmental needs of staff with the department
  • Prepare periodic activity / management reports for the attention of the CFO
  • Perform any other duties as assigned by the CFO

Method of Application

Interested and qualified candidates should submit their Applications and Curriculum Vitae (CV) on-line to: [email protected] with the job role as the subject of the mail

Note: Only shortlisted Candidates will be contacted.

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