Business Strategic Support Executive at Hazon Holdings

    Full-Time
    Lagos State
    Posted 7 months ago

    Core Responsibilities

    • The Business Support Executive (PA) will be the principal executive and administrative support person for the GCEO thereby performing a vital important role.
    • He / She will have a sincere interest in the continuous improvement of the performance of the company, possess excellent administrative and relational skills, value attention to detail, and be able to handle a variety of activities and tasks.

    Job Duties
    Correspondence and Document:

    • Prepare and preview hard copy and electronic mails on behalf of the CEO; provide accuracy checks on basic data and documents requiring the CEO signature
    • Sort and distribute the CEO’s mails and memos
    • Prepare and arrange the collation & biding of documents for presentations as directed
    • Ensure all documentation is appropriately filed for ease of reference and efficient retrieval.
    • Be friendly and personable while managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, clients, co-workers and the general public) to coordinate various complex meetings.
    • Handle social media platforms of the GCEO by projecting the brand of the organisation in a positive limelight.

    Calendar Management:

    • Pro-actively coordinate, monitor and manage CEO’s personal appointments and diary

    Meeting Management:

    • Take and distribute Minutes of Meetings when required.

    Administration:

    • Answer telephone calls directed to the CEO’s Office and take messages
    • Answer all enquiries efficiently and effectively
    • Provide support to the officers responsible regarding the organization and coordination of internal / external meetings or events
    • Work continuously to promote the culture of excellent customer service in supporting the Chief Executive Officer achievement of desired objectives

    Customer Responsiveness:

    • Courtesy in dealing with internal staff, external customers and vendors

    Expense Management:

    • Operate efficiently at lowest cost; staying within approved budgets, establish appropriate reporting and control procedures

    Decision Making  / Problem Solving:

    • Quick understanding of most relevant problems and the ability to proffer timely, practical decisions
    • Develop and implement a system for tracking and reporting on the progress of the strategic plan implementation during MPR, Financial Planning etc.

    Housekeeping:

    • Ensure efficient use and management of the Reception & Reception Corner and Conference Room
    • Proactive management of the CEO’s personal itinerary (meals & refreshments, personal visitors, family / friends’ birthday & other celebration notifications, reminders and co-ordination of family events, etc.)
    • Efficient running of the CEO’s Office; overseeing its’ cleanliness, orderliness and ensuring there is always a sufficient supply of office supplies and stationery

    Qualifications

    • Bachelor’s degree in Business Administration or a relevant field with at least 2-5 years of proven experience providing executive support in a structured organization
    • Membership of ICSAN, CIA is an added advantage
    • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

    Skills Set:

    • Very strong interpersonal skills and the ability to build relationships with stakeholders, including Senior Management Team and external partners
    • Understanding business functions and metrics within the Organization
    • Expert level written and verbal communication skills
    • Demonstrated proactive approaches to problem-solving with strong decision-making capability
    • Able to work within a team as well as alone with little or no supervision
    • High level of personal effectiveness
    • Excellent customer service and interpersonal skills
    • A professional and confident manner
    • Committed and professional in attitude
    • Ability to adapt to and manage change
    • Ability to treat others with respect
    • Upholding quality and continuous improvement
    • A good working Knowledge of the uses and applications of MS Office suite; Word, PowerPoint, Excel, Outlook etc. in the preparation of high quality documents on behalf of the CEO.

    Method of Application

    Interested and qualified candidates should send their CV to:¬†[email protected]¬†using the “Job Title” as subject of the email.

    Job Features

    Experience

    2 - 5 years

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