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Admin Officer at International Rescue Committee (IRC)

Job FieldAdministration / Secretarial
Job TypeFull-Time
EducationBA/BSc/HND
LocationBorno State
Experience2 years

Requisition ID: req10323
Location: Maiduguri, Borno
Sector: Administrative/General Office
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No

Responsibilities
Office Administration Management:

  • Track and monitor IRC office administration and maintenance.
  • Assure that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, internet and other communications functions in the field office.
  • Assure proper use and functionality of office equipment.
  • Regular Supervision of cleaners and cooks in the office.
  • Track and monitor DSTV subscriptions and monthly telephone, and assure that all are paid on time.
  • Processing of electricity bills for offices and Guest houses in Maiduguri.

Accommodation Management (Guest Houses and Hotels) and VISAS:

  • Track and monitor IRC Guest House administration and maintenance.
  • Arrangement of hotel bookings and reservations for national and international staff to the field office after receipt of approved /filled Travel Authorization Forms(TAF’s)
  • Ensure that all hotels bookings are made in writing and copies of booking/accompanying TAF’s are available in Admin Office for record/tracking purposes.
  • Processing and reconciliation of accommodation and hotels bookings related payments by COB every Friday.
  • Daily accommodation Tracking and Update to security team and transport team, copying HR manager and Snr. Admin Officer.
  • Regular supervision of Cleaners and Cooks in the Guest House.
  • Tracking of Expart VISA and reporting to the Snr. Admin Officer Abuja for renewal.

Other Human Resource Functions:

  • Read, review and become knowledgeable of the IRC Global HR Policies and Procedures
  • Perform other related duties as required by the supervisor and HR Manager.

Key Working Relationships:

  • Position Reports to:  Snr. Admin Officer
  • Position directly supervises:
  • Indirect Reporting:  HR manager
  • Other Internal and/or external contacts:
  • Internal: Required to be a good team player, works effectively within the team

Qualifications

  • University Studies / Higher Education in Human Resources, Business Administration or any other related course;
  • 2 years of experience in similar position;
  • Previous NGO experience will be an added advantage
  • HR Certification will be desirable
  • Strong organizational, interpersonal, and communication skills;
  • Strong written and oral English communications skills
  • Excellent computer skills including MS Word, Excel, PowerPoint and Outlook
  • Ability to present information effectively; experience providing training and staff development a plus
  • Strong skills in collaboration with multi-cultural and diverse teams
  • Commitment to consistently improving and developing innovative HR solutions in response to HR/organizational Country Program challenges.

Method of Application

Interested and qualified? Go to International Rescue Committee (IRC) on rescue.csod.com to apply

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