Admin Officer at International Rescue Committee (IRC)

    Full-Time
    Borno State
    Posted 7 months ago

    Requisition ID: req10323
    Location: Maiduguri, Borno
    Sector: Administrative/General Office
    Employment Category: Regular
    Employment Type: Full-Time
    Open to Expatriates: No

    Responsibilities
    Office Administration Management:

    • Track and monitor IRC office administration and maintenance.
    • Assure that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, internet and other communications functions in the field office.
    • Assure proper use and functionality of office equipment.
    • Regular Supervision of cleaners and cooks in the office.
    • Track and monitor DSTV subscriptions and monthly telephone, and assure that all are paid on time.
    • Processing of electricity bills for offices and Guest houses in Maiduguri.

    Accommodation Management (Guest Houses and Hotels) and VISAS:

    • Track and monitor IRC Guest House administration and maintenance.
    • Arrangement of hotel bookings and reservations for national and international staff to the field office after receipt of approved /filled Travel Authorization Forms(TAF’s)
    • Ensure that all hotels bookings are made in writing and copies of booking/accompanying TAF’s are available in Admin Office for record/tracking purposes.
    • Processing and reconciliation of accommodation and hotels bookings related payments by COB every Friday.
    • Daily accommodation Tracking and Update to security team and transport team, copying HR manager and Snr. Admin Officer.
    • Regular supervision of Cleaners and Cooks in the Guest House.
    • Tracking of Expart VISA and reporting to the Snr. Admin Officer Abuja for renewal.

    Other Human Resource Functions:

    • Read, review and become knowledgeable of the IRC Global HR Policies and Procedures
    • Perform other related duties as required by the supervisor and HR Manager.

    Key Working Relationships:

    • Position Reports to:  Snr. Admin Officer
    • Position directly supervises:
    • Indirect Reporting:  HR manager
    • Other Internal and/or external contacts:
    • Internal: Required to be a good team player, works effectively within the team

    Qualifications

    • University Studies / Higher Education in Human Resources, Business Administration or any other related course;
    • 2 years of experience in similar position;
    • Previous NGO experience will be an added advantage
    • HR Certification will be desirable
    • Strong organizational, interpersonal, and communication skills;
    • Strong written and oral English communications skills
    • Excellent computer skills including MS Word, Excel, PowerPoint and Outlook
    • Ability to present information effectively; experience providing training and staff development a plus
    • Strong skills in collaboration with multi-cultural and diverse teams
    • Commitment to consistently improving and developing innovative HR solutions in response to HR/organizational Country Program challenges.

    Method of Application

    Interested and qualified? Go to International Rescue Committee (IRC) on rescue.csod.com to apply

    Job Features

    Experience

    2 years

    Apply Online